How to deal with and Block email when using using Office 365 – Office 2013/16/19 Outlook

Rather than simply “deletingspam or junk emails, it is a better option to mark these emails as “spam” or “junk”  and “block” them in the future.


Here is the procure for doing so on the latest version of Outlook as supplied in Office 365. It is also applicable to Outlook as supplied in Office 2016/2019

  1. Highlight the email you wish to send to junk

mark emails as junk or spam


2. Right-click the mouse or select the “junk” option in the top menu bar


mark emails as junk or spam

3. Select “Junk” from the popup menu


mark emails as junk or spam

4. Click on “Block Sender”


block sender


5. The popup box confirms that all future emails from that sender will now be automatically moved to the “Junk” folder. Simply click the “OK” button.

By Selecting the “Junk E-mail Options” from the menu, you can also set the severity of junk email filtering

set junk mail level


From “No Automatic Filtering” to “Safe Lists Only

safe sender list

Any email you DO NOT WANT to go to the junk folder should be added to the “Safe Senders” List

blocked sender list

If you need to see which emails are in your “blocked” list, check in “Blocked Senders” tab

blocking emails

You can even choose to block emails at the domain or country level.

Spam and Phishing protection for Businesses

If you are a business and need more-powerful email spam handling, upgrade your mail to Microsoft Hosted Exchange with Outlook 365 to give you much more power to delete SPAM and phishing threats using “Advanced Threat Protection” or “” and is available to anyone using the following Microsoft Hosted Exchange or Microsoft Office 365  Business or  subscription plans.

Exchange Online Plan 1, Exchange Online Plan 2, Exchange Online Kiosk, Exchange Online Protection, Office 365 Business Essentials, , Office 365 Enterprise E1, Office 365 Enterprise E2, Office 365 Enterprise E3, Office 365 Enterprise E4, Office 365 Enterprise K1, Office 365 Enterprise K2, Office 365 Education.

Advanced Threat Protection” or “ATP” and is available to anyone using the above Microsoft Hosted Exchange or Microsoft Office 365  Business or Enterprise subscription plans and is an additional $3.08 per mailbox per month

You can re-direct your existing through Hosted Exchange and Advance Threat Protection to eliminate SPAM and Phishing emails and still seamlessly send and receive using and your current email address. Call us for details.

See Also:

Protect your Business by using the correct version of Microsoft Office.

How to reduce email SPAM

Apple Mail – Dealing with Junk Email

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